We are a human-centred organisation and our people are at the core of everything we do. This is a true place to learn and grow whilst developing your career. Through our agile structure, we enable our employees to drive their own work – with a lot of autonomy, and have fun along the way! 

The  Property Development Administrator will be responsible for coordinating property development activities across multiple regions in Australia. This role will maintain and update the CRM system, support the property development team with workflow improvements, and contribute to enhancing operational efficiency as the company expands its network of fuel and non-fuel locations. The ideal candidate is detail-oriented, skilled in communication, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Maintain up-to-date records in the company’s CRM software, ensuring all property development activities are accurately documented, including site acquisitions, leases, contracts, and approvals
• Serve as a central point of contact for the property development team, coordinating between departments and regions to ensure clear communication and timely project updates
• Assist in identifying and implementing workflow and operational improvements to streamline property development processes and enhance team efficiency
• Manage and organize critical property documents, including contracts, leases, permits, and approvals, ensuring compliance with internal and external requirements
• Generate regular reports on project statuses, deadlines, and other key metrics to inform decision-making by senior management
• Work closely with other departments such as legal, finance, Network Planning and operations to ensure alignment on property development goals and objectives
• Provide administrative support for property acquisition, leasing, and development projects, including scheduling meetings, preparing presentations, and tracking deadlines
• Ensure all property-related activities comply with regulatory standards and company policies

What's in your toolkit:

• Experience in an administrative or coordination role, preferably within property development, real estate, or a related field
• Proficiency in CRM software (Monday.com) and Microsoft Office Suite (Excel, Word, PowerPoint)
• Strong verbal and written communication skills, with the ability to liaise effectively across teams and departments
• High level of accuracy and attention to detail, particularly in managing data and documentation
• Ability to manage multiple projects and deadlines simultaneously in a fast-paced environment
• A proactive approach to identifying issues and implementing process improvements
• Ability to work collaboratively with cross-functional teams while also operating independently when needed.
• Understanding of property acquisition, leasing, and development processes (preferred but not required)