About the Role: We're looking for a dynamic and highly organized individual to join our team as an Office Experience & Culture Coordinator. This multifaceted role blends executive assistance, office management, cultural stewardship, and event coordination, making it the perfect opportunity for someone who thrives in a fast-paced, people-centric environment. You'll be the heart of our Melbourne office (ANZ offices) ensuring smooth leadership operations, fostering a positive and engaging culture, and providing top-notch support to our team. You will be the "go-to" person for calendar management, team-building activities, partner events coordinator and culture. You will report to the HR Executive Business Partner and primarily support the VP APAC.

What You'll Do:

• Executive Assistance:

  • Provide administrative support to designated executives, including calendar management, travel arrangements, and expense reporting.
  • Prepare and organize meeting materials, presentations, and reports.
  • Handle confidential information with discretion and professionalism.

• Culture Carrier:

  • Champion DoorDash's company culture and values, fostering a positive and inclusive work environment.
  • Organize and facilitate team-building activities, social events, and employee recognition programs.
  • Act as a liaison between employees and management, addressing concerns and promoting open communication.
  • Be a positive and proactive presence in the office, building relationships and fostering a sense of community.

• Event Coordination:

  • Plan and execute a variety of internal and external events, including team meetings, workshops, and social gatherings.
  • Manage event logistics, including venue selection, catering, and attendee registration.
  • Coordinate with vendors and suppliers to ensure seamless event execution.
  • Manage event budgets and track expenses.

• Office Management:

  • In partnership with our real estate and office partners, be the conduit to day-to-day operations of the ANZ offices, ensuring a clean, organized, and efficient workspace.
  • Ensuring we have an office space that is fit for purpose, fun, and productive by managing office supplies, equipment, and vendor relationships.

What You'll Bring:

• Proven experience in a similar role, ideally encompassing executive assistance, office management, and event coordination.
• Exceptional organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
• Strong communication and interpersonal skills, with a positive and approachable demeanor.  
• A proactive and resourceful attitude, with a passion for creating a great office environment.
• Proficiency in Google Suite tools and other relevant software applications.
• A genuine enthusiasm for DoorDash's mission and values.
• A highly social personality.
• A positive and proactive nature.
• A love for getting things done.

You're excited about this opportunity because you will…

• Help keep our teams organized and efficient by proactively moving conflicts and enabling our leaders to make an impact
• Promote team culture and cohesion
• Plan and oversee events for our team
• Manage multiple projects simultaneously
• Handle highly confidential information
• Be an integral part of our team

What We're Looking For...

• 5+ years of experience in an administrative support role
• You are an expert with G-suite tools, including Google Calendar, Gmail, slides
• You are proficient in event planning, project planning and budgeting
• Exceptional communication skills 
• You have a history of being a top operator in a growing organization, such as a tech startup, large tech company, or similar company
• You enjoy diagnosing issues and implementing creative solutions to solve challenges
• You are adaptable in a shifting environment