THE ICONIC

Executive Assistant

Our Purpose - Creating a better way for people to shop.

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  • Administration

  • Full-time

  • Hybrid | Sydney, NSW, AU

  • Visa sponsorship · No

  • Mid Level · A role for someone with some well-developed knowledge and skills they can bring to the role and team. Typically within 2-5 years of experience.

  • ·

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Monique Glatter

Hiring manager, THE ICONIC

Since 2011, THE ICONIC has redefined the future of retail in Australia and New Zealand. As the #1 fashion e-commerce destination in the region, our e-commerce platforms (Retail, Marketplace and Services) providing an inspiring and seamless end-to-end customer experience. We DREAM BIG through collaboration and innovation, and are supported to bring incredible ideas to life.

At THE ICONIC, we value our people above all else. Our approach to work, growth mindset, and commitment to sustainability all contribute to the unique value each of us brings, and we have a lot of fun along the way! The ICONITE experience is crafted to enable you to excel in your work.

Working at THE ICONIC means joining a diverse and dynamic community of over 1,000 people working towards our purpose “creating a better way for people to shop”. This diversity is at the heart of everything we do and gives real meaning in creating a positive impact in the world, from our People, Planet & Positive strategies to our community engagement and diversity.

THE ICONIC is a part of Global Fashion Group, a major player in the fashion retail industry operating across Latin America, Southeast Asia, and Australia. With access to 2.5 billion customers in 25 countries worldwide, we are continuously expanding our reach and impact.

About the role

We are seeking an Executive Assistant to provide professional support to our senior leadership team. This role is crucial for someone with exceptional administrative and organisational skills who thrives in a fast-paced and dynamic office environment. The successful candidate will be adept at multitasking, prioritizing tasks, and maintaining high standards of support.

Key Responsibilities:

  • Provide timely and effective administrative support to some of the senior leadership team members, including calendar management, administrative processes, and travel coordination.
  • Prepare correspondence, documents, reports, spreadsheets, and presentations, ensuring efficiency and professionalism.
  • Manage meeting logistics, including room setup and catering arrangements.
  • Coordinate various events, including team and company-wide gatherings.
  • Assist with project support and collaborate with other executive assistants, receptionists, and administrative staff to ensure the completion of key deliverables and follow-ups on outstanding items.
  • Handle travel expense reconciliation and process purchase orders and vendor setups for the business.
  • Proactively identify and implement process improvements to maximise administrative efficiencies.
  • Support other executive assistants and receptionists with departmental requests and activities.
  • Establish and maintain strong, effective working relationships with external customers and colleagues.

What you'll be responsible for

  • 🗓

    Diary Management

    Track, manage, and prioritize the daily movements for business leaders to achieve the organization’s goals effectively

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    Inbox Management

    Track, prioritize, and action a leader’s email inbox to increase their overall productivity and efficiency

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    Stakeholder Management

    Build and maintain positive and functional relationships with key stakeholders, to ensure the successful delivery of a project or goal

Skills you'll need

  • Prioritization

    Compares and ranks the relative importance &/or urgency of different tasks to identify the best order of actions

  • ✍🏼

    Written communication

    Writes in a clear and structured format to convey information and ideas effectively to a target audience

  • 🔍

    Attention to detail

    Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables

Meet the team

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THE ICONIC

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